ECOBANK is recruiting-14/06/2024 (GHANA)

Job Title: Technology Procurement Officer

Location: Accra, Ghana

Company: Ecobank

Job Identification: 643

Posting Date: 05/31/2024, 06:09 PM

Application Deadline: 06/14/2024, 06:09 PM

Degree Level: Bachelor’s Degree

Job Schedule: Full-time

Company Overview: Ecobank is a leading pan-African bank, committed to providing customer-centric financial services. Our aim is to contribute significantly to the economic development and financial integration of Africa.

Job Description:

Key Responsibilities:

Procurement:

1. Analyze and procure specialized technologies (equipment or services).
2. Procure for cloud, data analytics, SaaS, IaaS, PaaS, etc.
3. Conduct industry research to identify potential suppliers of mechanical, electrical or electronics items, power solutions, etc.
4. Evaluate business and stakeholders’ technology requests and requirements.
5. Identify and engage vendors ensuring the procurement of optimal solutions.
6. Collaborate with stakeholders and vendors; review all purchases and evaluate vendors’ effectiveness, compliance, and ROI.
7. Understand and work with technical specifications & drawings, engaging the enterprise architecture team as needed.
8. Follow procurement and vendor management policies and procedures.
9. Assist in the preparation of Procurement Plans.
10. Prepare RFI, RFQ, and RFP within the agreed scope, time, and budget.
11. Identify and report sourcing and vendor risks for mitigation.
12. Engage the Compliance Unit for due diligence on vendor engagement.
13. Aim for cost-saving on vendor contracts and procurements.
14. Maintain the vendor contracts database.
15. Prepare procurement reports.
16. Manage new technology projects throughout the Procurement Lifecycle (Sourcing, Contracting, Performance Evaluation, Procure-to-Pay, etc.).
17. Monitor contract terms and ensure timely payments to vendors.
18. Resolve audit, compliance, and control issues to maintain satisfactory ratings.
19. Approve requests (e.g., Purchase requisitions, POs, invoices) in the procurement platform.
20. Meet Turn-Around-Time targets for the delivery of goods and services.
21. Conduct cost-effective negotiations and tenders to ensure value for money.
22. Review procurement spend and provide expert advice to reduce costs.
23. Perform bi-annual evaluations of vendors.
24. Execute other duties assigned by the Head of Unit/Department.

Records Management:

1. Comply with Government Regulatory requirements on records management and retention:
   • Public Records & Archives Administration Act 1997 (Act 535) Section 24
   • Data Protection Act 2012 (Act 849) Section 24
   • Electronic Transaction Act 2008 (Act 772) Sections 7-9, 25, 141
   • Financial Administration Regulations 2004 (LI1802) Part 10
2. Manage the repository:
   • Classify, index, and label records.
   • Visit vendor site to ensure proper shelving.
   • Provide lists of documents for destruction after appraisal.
   • Update the repository directory with new consignments.
   • Ensure quarterly fumigation reports from the vendor.
   • Provide monthly reports on repository records.
3. Reference Services:
   • Maintain confidentiality of information.
   • Ensure timely availability and delivery of requested documents.
4. Document Control:
   • Utilize appropriate finding aids from external vendors.
   • Conduct workshops to advise departments on records management.
   • Collaborate with records custodians for departmental records management.
5. Manage electronic archiving:
   • Review and ensure image accuracy of electronic documents.

Reporting:

• Prepare and submit various trackers (Vendor Tracker, Vendor Evaluation Response Tracker, etc.)
• Submit weekly reports by Friday noon each week and quarterly reports within 10 days of quarter-end.

Key Success Factors:

• In-depth knowledge of technologies, equipment, and supplies for EPI projects.
• Adherence to procurement guidelines and policies.
• Timely delivery within approved Operational Level Agreements (OLAs).
• Realize cost savings through effective negotiations.
• Regular update of SOP, OLA, BCP, BCM documents.
• Verification of assets at least once per financial year.
• Contribution to the department’s annual budget.
• Consistent submission of weekly and quarterly reports.

Education and Skills Required:

• Degree in Computer Science, Information Technology, or related discipline.
• Minimum of 5 years of experience in technology departments.
• Information Technology Infrastructure Library (ITIL) certification is advantageous.
• Relevant experience in Procurement, Finance, or Banking is preferred.
• Certifications in Business Analysis, ICA, ACCA are a plus.
• Knowledge of SAP Ariba is advantageous.

Specific Job Skills:

• Specialized industry knowledge in Information Technology.
• Understanding of cloud projects, data center projects, applications development and support.
• Understanding of server and database systems.
• Familiarity with enterprise applications and server architectures.
• Solid knowledge of OEM support structures and systems.
• Proficiency in MS Office tools (Excel, Word).
• Excellent negotiation skills.
• High integrity and excellent communication, presentation, and documentation skills.
• Strong analytical abilities.

How to Apply:

Apply Now via Ecobank Careers Portal (CLICK HERE)

Join us to be part of a dynamic team that drives technological innovation and excellence in procurement within Ecobank.

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